Project Scope is one of the most important aspects of project planning and control. In order to be successful with managing scope, Project Managers will create a Work Breakdown Structure to detail out deliverables and work packages. Further they will create a responsibility matrix to relate tasks to resources.
Using either Microsoft Word (Hierarchy SmartArt Graphic is best used for the WBS) or Excel to create the following:
1.0 Project: Provide a Banquet
1.1 Plan and Supervise
1.1.1 Create Plan
1.1.2 Make Budget
1.1.3 Prepare Disbursements/Reconciliation
1.1.4 Coordinate Activities1.2 Dinner
1.2.1 Make Menu
1.2.2 Create Shopping List
1.2.3 Shop
1.2.4 Cook
1.2.5 Serve Dinner1.3 Room and Equipment
1.3.1 Identify Site/Room
1.3.2 Setup Tables/Chairs
1.3.3 Layout Settings/Utensils
1.3.4 Decorate
1.3.5 Prepare Equipment, Pots, etc.1.4 Guests
1.4.1 Make Guest List
1.4.2 Receive RSVPs
1.4.3 Create Name Tags
1.4.4 Make Guest List1.5 Staff
1.5.1 Hire Shoppers
1.5.2 Hire Cooks
1.5.3 Hire Servers
1.5.4 Hire Hosts
1.5.5 Hire Cleanup1.6 Speakers
1.6.1 Invite
1.6.2 Transport
1.6.3 Coordinate Topics
1.6.4 Backup for No-shows
1.6.5 Send Thank You Notes
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